We’re an independent firm, focused on professional, customized, client support.
Our Expertise…
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Meeting Coordination
We collaborate with your schedule, establish a deep understanding of your priorities, and ensure that all relevant participants are invited and confirmed. We manage unforeseen changes, communicate updates to all parties involved, and prepare necessary materials or documents. Effective meeting coordination is crucial to optimize your time and ensure prompt and informed decision-making.
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Calendar Management
Your schedule is our top priority, and we'll keep it ship-shape by tweaking and reminding. We're not just simple schedulers, we're strategic masterminds, considering everything from your travel time to your productivity to make sure you ace your meetings and crush your tasks. We understand that time is precious, and that's why we work hard to make sure that your schedule is optimized for maximum efficiency. We'll make sure that you have enough time to get from one appointment to the next, while also ensuring that you have enough downtime to recharge.
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Social Media Management
Managing your social media accounts can be a challenging task. By outsourcing this task to us, you can ensure that your accounts are regularly updated with high-quality content that reflects your values and resonates with your audience. We can also monitor your accounts for any negative comments or feedback, and respond in a timely and appropriate manner.
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Time Management
One of the key responsibilities of an executive assistant is managing your time effectively. We prioritize your tasks based on their level of urgency and importance. We have excellent communication skills to liaise with contacts and stakeholders, anticipate your needs, and adjust schedules as necessary.
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Travel Coordination
As a master of the business realm, the sands of time are your most treasured resource. Amidst the clamor of your bustling schedule, coordinating travel arrangements can prove to be an arcane challenge. The magic of Scottsdale Assistants is that we can streamline your travel plans, unencumbered by the minutia of booking flights, arranging accommodations, and transportation, so you can focus on what matters most: your business.
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E-mail Management
Email management can be a daunting task when you receive a high volume of emails on a daily basis. However, effective email management is crucial for maintaining productivity and staying organized. By making email management our priority, you can improve productivity and stay on top of your more important workload.
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Gatekeeping
As your gatekeeper, we are competent at prioritizing tasks and deciding which requests are the most pressing or significant. We’re also adept at communicating with a wide range of individuals, including high-level executives and those at the entry level, and are capable of handling difficult situations diplomatically.
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Event Planning
Scottsdale Assistants have exceptional organizational skills that ensure the smooth running of any event. We have a keen eye for detail and can handle all aspects of event planning including budgeting, scheduling, and vendor management. Each event should reflect the prestige and caliber of the attendees, as well as the company they represent. From selecting the venue to designing the program, every aspect of the event should be carefully considered. We are tenured in all facets of event planning and are ready to curate your memorable events.
We cover Hawaii-Aleutian, Pacific, Mountain, Central & Eastern time zones.
Other Capabilities
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We are knowledgeable of document management systems, such as Google Drive, SharePoint, and Dropbox. At Scottsdale Assistants, we offer comprehensive support for organizing, managing, and securely sharing files and documents. Our experienced team understands the importance of efficient file organization and confidentiality.
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We are highly proficient with online meeting platforms, like Zoom, Microsoft Teams, and WebEx. In our fast-paced digital age, scheduling and participating in virtual meetings or video conferences has become an integral part of our daily responsibilities. We skillfully moderate the discussion, ensuring that it remains focused, efficient, and productive.
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Our team is highly proficient in organizing and analyzing data using popular tools like Microsoft Excel or Google Sheets. We can provide valuable support with tasks such as generating reports, preparing impactful presentations, and efficiently tracking essential metrics throughout their day-to-day operations.
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Our proficiency with technology tools and applications greatly contributes to streamlining tasks and enhancing productivity. At Scottsdale Assistants, our dedication to staying up-to-date with the latest advancements ensures we can adapt and maximize the potential of these tools, ultimately benefiting both the business and the clients we serve.
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Our primary objective is to alleviate the burden of everyday tasks that have a tendency to consume our clients' precious time. We understand the importance of efficiency in both personal and professional spheres, which is why we meticulously handle a plethora of responsibilities on behalf of our clients. By entrusting us with their to-do lists, our clients can focus their energies on what truly matters to them, be it growing their business, spending quality time with loved ones, or pursuing personal passions.
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We utilize communication tools like Skype, Slack, and Microsoft Teams. They are incredibly useful and advantageous when we’re coordinating communication between executives, team members, and external stakeholders. These tools facilitate seamless and instant communication.
